Office Hack #1 – Time Management Tips

Time Management Tips

Table of Contents

In this blog I am going to share with you some great Time Management tips to help your day be super productive. You are a busy professional and no matter how much technology is either helping or hindering you, it doesn’t seem to make either your business or personal life any easier, there is just more “stuff” to do!

The demands on you are massive! People are always over booking meetings, wanting webinars and demanding you on the phone. It seems that “Time Management” is something that has been left long back in the 80’s. You get home at night and wonder what on earth happened in your day and more to the point what did you actually achieve and how far did you get down your “To do list”?

The first step is for you to take control and YOU need to decide what YOU are going to do in your day? There is no point focusing and spending time on things you can’t control or even worse trying to “turn that ship” that you have no influence over.

You have targets and objectives that you need to achieve each day and these are the deliverables that your management and executive teams are expecting you to deliver. If they don’t hear anything from you then that means that you are on track and going to deliver on time, high quality and to budget. If that is not the case then you will need to be letting someone know and soon.

Step 1
Decide and plan out tomorrow, today.

The first step you need to take is to plan out tomorrow today. While you are in today, then you are not in stress over things that are going to happen tomorrow. This is because it’s not there yet! You can plan out in a rational manner, decide what resources you need, decide who you can delegate to and plan your meetings and deliverables in a structured and calm way. When you get into the office you can then chase up on people who are delivering for you and you will be surprised how much easier that day will end up just because of that little pre-preparation.

Step 2
Deploy NET Time.

Secondly, NET time, this stands for No Extra Time. This basically means doing two or more things at once. So while you are walking to work, grab your phone and use the dictation app to make notes or the frame of a document together. While you are standing at the photo copier or waiting for the kettle to boil – take your phone with you and work through your emails. Instead of playing Candy Crush on the train on your way in, do something productive – plan out your teams objectives, write/dictate that report. Increasing your productivity is all about being super resourceful with your time and more to the point having the ability and sheer discipline to focus on what you are doing without being disrupted.

Step 3
Email Notification.

Finally distractions are our biggest time thief. We have all become accustomed to doing what other people want and when THEY want us to do it! This is crazy and again a main ingredient to an unproductive and out of control day. So, turn your automatic email notification off. What this then enables you to do is then choose your time when you can focus on your emails and leave you undisrupted to complete on your task in hand.

At the end of the day, do you need to have a career dependant report interrupted and your train of thought lost because someone has a cake sale on the 2nd floor? You need to master Time Management.

These three tips are integrated into my Drive programme. These tips all fit under the first section called DECIDE, which is all about setting your stall out and really deciding what YOU want.

Please feel free to leave a comment to let me know if this has helped you in any way, also to share it and tell your colleagues and help to spread the message.  Don’t forget to check out my other blogs to help you reach your personal and business goals – all the links are below.

Have a great day!

4 Responses

  1. I know you are right about the email notifications but it’s so hard to actually do it! When you know that you need to reply to urgent emails all the time, otherwise you risk losing clients, it’s hard to figure out what to do. I’m always doing something important when a client or potential client emails me and I have to get back to them as soon as I can. I know I shouldn’t stop what I am doing but I can’t. It’s my fear of losing a client that drives me to reply back immediately. I know I shouldn’t run my business this way but…

    1. Thanks Diane, Sometimes it is the smallest things that make the biggest difference. The sooner that we realise that we must gain control of our time and not be distracted, the better. Good Luck!

  2. Step 3 – such an accurate description of what I and probably many other people do. We live in an instant world particularly when it comes to email communication now, so when people send emails they are nearly always expecting an instant response. It may be that some people deserve or need an urgent response and its sorting out the wheat from the chaff so to speak. I will be setting up some “rules” on my email system to avoid some of the non-important/non urgent piling up in an already full inbox. Thank you.

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